Small Business Bookkeeping That Makes Your Numbers Clear.
Dedicated virtual bookkeeping support focused on accurate records, reconciled accounts, useful financial statements, and organized year-end information—so you can spend less time untangling the books and more time running your business.
- Current and Reconciled Books
- Clear Monthly Reporting
- Organized Year-End Records
Why Small Businesses Struggle Financially
Many business owners do not lack effort or revenue. They lack timely, reliable financial information. When the books are incomplete or unclear, important decisions become guesswork.
Unclear Books Create Unclear Decisions
Modern accounting software can record transactions, but it cannot always determine the correct business context, detect every classification issue, or explain what the reports mean.
Reliable bookkeeping requires consistent review, reconciliation, professional judgment, and an organized reporting process.
Mixed Transactions
Personal and business activity may become combined, resulting in inaccurate reporting and additional cleanup work.
Inconsistent Bookkeeping
Late, incomplete, or irregular bookkeeping makes financial statements unreliable and decisions harder.
Year-End Stress
Disorganized records can create last-minute scrambling, additional professional fees, and uncertainty when tax information is needed.
False Confidence in Software
Automated rules may process transactions without recognizing misclassifications, duplicated activity, vendor errors, or unusual account balances.
Financial Records Designed to Be Useful
Bookkeeping services are tailored to the size, activity, account structure, reporting needs, and current condition of your business records.
Transaction Analysis and Categorization
Record and categorize business activity using an organized chart of accounts designed to support clear financial reporting.
Account Reconciliations
Reconcile bank accounts, credit cards, loans, merchant activity, and other applicable balance-sheet accounts.
Monthly Financial Statements
Receive organized profit-and-loss statements, balance sheets, and other relevant reports that support business decisions.
Year-End Bookkeeping Support
Maintain organized records and financial reports for your tax professional and other financial advisors.
Inventory and Product-Sales Bookkeeping
Track product sales, merchant deposits, inventory-related purchases, and applicable cost-of-goods-sold activity.
Xero Migration and Support
Evaluate your current bookkeeping system and support an organized transition to Xero when a migration is appropriate.
How Reliable Bookkeeping Supports Your Business
The goal is not simply to enter transactions. The goal is to provide dependable financial information that can support planning, oversight, and informed decisions.
Better Decisions
Understand revenue, expenses, profitability, account balances, and cash movement with greater confidence.
Reduced Financial Risk
Reconciled accounts and organized records help identify unusual activity, omissions, duplicate transactions, and reporting concerns.
Time Savings
Spend less time correcting spreadsheets, researching transactions, and preparing financial information at the last minute.
Financial Confidence
Make decisions using current and supported information rather than estimates, assumptions, or incomplete reports.
Why TheAccountingDr Specializes in Core Bookkeeping
Some accounting firms attempt to provide every financial service under one roof. TheAccountingDr intentionally focuses on bookkeeping, account reconciliation, and financial reporting.
This specialization allows greater attention to the accuracy, consistency, and organization of the financial records while helping clients maintain strong internal controls.
Rather than controlling cash, authorizing payments, collecting customer balances, or preparing tax returns, TheAccountingDr provides independent bookkeeping oversight and reliable financial reporting.
This structure supports separation of duties by keeping operational control of the business with the owner while bookkeeping and reporting receive independent professional attention.
As an accounting professor with more than 20 years of experience, a former North Carolina Assistant State Auditor, and a Xero Certified Professional, I believe business owners benefit when bookkeeping, tax preparation, and operational responsibilities each receive focused professional attention.
The result is cleaner financial records, stronger financial controls, and greater confidence in the information used to make important business decisions.
Services Provided
- Monthly bookkeeping
- Cleanup and catch-up bookkeeping
- Account reconciliations
- Monthly financial reporting
- Inventory and product-sales bookkeeping
- Xero migration and support
- Complimentary Financial Health Checks
Services Not Provided
- Tax preparation
- Audits or assurance services
- Payroll processing
- Bill payment
- Collections
- Cash management
- Physical inventory counts
Small Business Bookkeeping Options
Final pricing is based on transaction volume, number of financial accounts, reporting needs, payroll activity, inventory, merchant activity, loans, and the current condition of the records.
Essential
Consistent monthly bookkeeping for businesses with straightforward activity and reporting needs.
Starting at $350 per month
- Monthly account reconciliation
- Transaction analysis and categorization
- Monthly financial statements
- Organized year-end records
- Email support
Professional
Expanded reporting and financial visibility for owners who want more active financial oversight.
Starting at $550 per month
- Everything included in Essential
- Real-time financial dashboard
- Budget management and variance analysis
- Quarterly performance summary
- Priority support
Premium
Additional tracking and financial interpretation for businesses with more complex bookkeeping needs.
Starting at $850 per month
- Everything included in Professional
- Basic accounts-receivable tracking
- Basic accounts-payable tracking
- Applicable aging schedules
- Payroll-recording and reconciliation support
- Loan tracking and reconciliation
- Monthly video walkthrough of key financial insights
Quarterly Bookkeeping
An option for smaller businesses that do not require monthly closes or monthly financial reports.
75% of the applicable monthly rate
- Quarterly account reconciliations
- Quarterly financial statements
- Quarterly review of recorded activity
- Email support related to the quarterly work
Custom Services Plan
The standard service plans are designed to meet the most common bookkeeping needs, but every business is different. A Custom Services Plan allows you to select the specific bookkeeping, reconciliation, reporting, cleanup, inventory, merchant-activity, or Xero support services your business needs.
The Bookkeeping Plan Builder can identify a preliminary combination of recurring services and one-time needs based on transaction volume, account complexity, reporting requirements, current software, and the condition of the financial records. Final scope and pricing are confirmed after Discovery.
- Choose only the services your business needs
- Combine recurring support with one-time projects
- Adjust reporting and reconciliation frequency
- Receive a preliminary plan before Discovery
Answer a few quick questions and receive a preliminary bookkeeping plan based on your activity, account structure, reporting needs, and current records.
Build Your Bookkeeping PlanWhich Service Level Fits Your Business?
The appropriate service level depends on the size and complexity of the business, transaction volume, number of accounts, reporting frequency, inventory activity, merchant deposits, payroll, loans, and the condition of the current records.
Monthly Service May Be Appropriate When:
- You review financial reports every month
- The business has active merchant or inventory activity
- There are multiple accounts, loans, or credit cards
- You need current information for business decisions
Quarterly Service May Be Appropriate When:
- Transaction volume is relatively low
- Monthly financial reports are not required
- The business has a simple account structure
- Financial activity can be reviewed quarterly
Build a Preliminary Bookkeeping Plan
Answer a short series of questions to identify a likely service cadence, the bookkeeping services that may fit your needs, and any catch-up, cleanup, diagnostic, or Xero work that may need to happen first.
Build Your Bookkeeping PlanReady for Clearer, More Reliable Financial Information?
Begin with a practical review of your current bookkeeping, reconciliations, account structure, reporting clarity, Xero setup, and visible financial concerns.
Learn More About the Financial Health Check