Financial Stewardship That Supports Your Mission.
Specialized virtual bookkeeping services for nonprofits, churches, ministries, and faith-based organizations that need accurate records, responsible fund tracking, and clear financial reporting.
- Fund Accounting
- Independent Financial Oversight
- Clear Board and Leadership Reporting
Bookkeeping Systems Designed Around Your Mission
Your financial records should strengthen your organization, support leadership, and demonstrate responsible stewardship without distracting your team from the mission.
Fund Accounting
Track restricted, designated, and unrestricted activity so leadership can understand how resources were received, used, and preserved.
Account Reconciliation
Reconcile bank and credit-card accounts so donations, deposits, expenses, and transfers are accurately reflected in the accounting records.
Financial and Fund Reporting
Receive clear financial statements and fund reports for leadership teams, boards, finance committees, tax professionals, and auditors.
Organized, Supported Records
Maintain financial records that are current, reconciled, supported, and organized around nonprofit bookkeeping practices.
Why Nonprofits Choose TheAccountingDr
As an accounting professor with more than 20 years of teaching experience, I bring the heart of an educator to every client relationship. My role is not only to organize the financial records, but also to help leadership understand the information those records provide.
As a former North Carolina Assistant State Auditor, I understand the technical, ethical, and accountability responsibilities that accompany the management of organizational resources.
My goal is to bring clarity, structure, and integrity to your financial operations so your leadership team can focus more fully on mission, service, and impact.
Independent Financial Oversight
TheAccountingDr focuses on core bookkeeping, reconciliation, and financial reporting rather than controlling your organization’s cash or performing administrative payment functions.
Your Organization Retains Control
Your organization continues to collect deposits, approve spending, write checks, pay bills, and control bank access.
TheAccountingDr independently maintains and reviews the accounting records, reconciles the accounts, and prepares financial reports.
This structure supports separation of duties and adds an independent layer of financial accountability.
Stronger Internal Controls
Reduce risk and improve accountability through independent bookkeeping and reconciliation.
Improved Transparency
Give leadership, boards, donors, and stakeholders greater confidence in the financial information.
Reliable Financial Reporting
Receive organized reports that support informed decisions and effective stewardship.
Tax and Audit Readiness
Maintain organized records for annual tax filings, reviews, audits, and other professional examinations.
Stewardship Protection for Your Organization
Nonprofit finances are about more than recording numbers. They involve honoring donor intent, protecting organizational resources, and giving leadership confidence that funds are being managed responsibly.
Protect Donor Intent
Proper fund tracking helps ensure restricted gifts, designated accounts, building funds, missions giving, benevolence funds, and operating resources are clearly reported.
Reduce Financial Risk
Organized records, consistent classifications, and reconciled accounts reduce unnecessary confusion and improve year-end readiness.
Provide Independent Review
Objective bookkeeping and reconciliation provide an additional layer of accountability for leaders, boards, and finance committees.
Support Volunteers
Volunteers can continue collecting donations, preparing deposits, approving spending, and paying bills while professional bookkeeping provides structure and continuity.
Strengthen Stakeholder Trust
Clear financial reports help leadership communicate with confidence and demonstrate accountability to members, donors, and other stakeholders.
Protect the Mission
Reliable bookkeeping reduces the time leadership spends wrestling with spreadsheets and unclear reports, allowing greater focus on mission and service.
Services Available to Nonprofits and Ministries
Services are tailored to the organization’s accounting structure, transaction volume, reporting requirements, and fund-accounting needs.
Transaction Analysis and Categorization
Record and categorize financial activity using an organized chart of accounts and appropriate fund tracking.
Account Reconciliation
Reconcile bank accounts, credit cards, loans, and other applicable balance-sheet accounts.
Financial Statements and Fund Reports
Prepare financial summaries and fund reports for boards, leadership teams, finance committees, and professional advisors.
Year-End Bookkeeping Support
Organize annual financial records and reports for tax professionals, auditors, reviewers, and organizational leadership.
Who This Service Is For
The service can be adapted for established organizations, growing ministries, and volunteer-supported financial teams.
- Churches of all sizes
- Ministries and faith-based organizations
- Nonprofit organizations
- Religious educational institutions
- Growing ministries that need financial structure
- Organizations that need audit-ready records
- Leadership teams seeking financial clarity
- Volunteer-supported bookkeeping and finance teams
Nonprofit Bookkeeping Options
Final pricing is based on transaction volume, number of accounts, fund structure, reporting needs, and the current condition of the accounting records.
Essential
Simple, accurate monthly bookkeeping for organizations with straightforward reporting needs.
Starting at $350 per month
- Monthly account reconciliation
- Transaction analysis and categorization
- Monthly financial statements and fund reports
- Organized and consistently maintained books
- Email support
Professional
Expanded reporting and financial visibility for organizations with more active oversight needs.
Starting at $550 per month
- Everything included in Essential
- Real-time financial dashboard
- Budget management and variance analysis
- Quarterly performance summary
- Priority support
Premium
Additional tracking and financial interpretation for organizations with more complex activity.
Starting at $850 per month
- Everything included in Professional
- Basic accounts-receivable tracking
- Basic accounts-payable tracking
- Applicable aging schedules
- Payroll-recording and reconciliation support
- Loan tracking and reconciliation
- Monthly video walkthrough of key financial insights
Quarterly Bookkeeping
An option for smaller organizations that do not require monthly closes or monthly financial reports.
75% of the applicable monthly rate
- Quarterly account reconciliations
- Quarterly financial statements
- Quarterly fund reports, when applicable
- Email support related to the quarterly work
Custom Nonprofit Services Plan
The standard service plans are designed around common nonprofit bookkeeping needs, but each organization has its own programs, funding sources, reporting responsibilities, and internal processes. A Custom Nonprofit Services Plan allows your organization to select the specific bookkeeping, reconciliation, fund-accounting, reporting, cleanup, contribution-tracking, or Xero support services it needs.
Custom plans may include ongoing monthly services, one-time projects, or a combination of both. Pricing is based on the services selected, transaction volume, number of accounts or funds, reporting requirements, and the condition of the current financial records.
- Choose only the services your organization needs
- Combine recurring support with one-time projects
- Adjust reporting, reconciliation, and fund-tracking frequency
- Receive pricing based on your selected scope
Answer a few quick questions and receive a preliminary bookkeeping plan based on your organization's activity, account and fund structure, reporting needs, and current records.
Build Your Nonprofit Bookkeeping PlanWhich Service Level Fits Your Organization?
The appropriate service level depends on the number of financial accounts, monthly transaction volume, fund structure, payroll activity, loans, reporting frequency, and the condition of the current records.
Monthly Service May Be Appropriate When:
- Leadership reviews reports every month
- The organization maintains multiple funds
- There is significant monthly financial activity
- Board or finance-committee reporting is frequent
Quarterly Service May Be Appropriate When:
- Transaction volume is relatively low
- Monthly reports are not required
- The organization has a simple fund structure
- Financial activity can be reviewed quarterly
Build a Preliminary Nonprofit Bookkeeping Plan
Answer a short series of questions to identify the likely bookkeeping cadence, service complexity, reporting support, fund-related needs, and any one-time work that may need to happen first.
Build Your Bookkeeping PlanAbout 2 minutes • No obligation • Final scope and pricing are confirmed after Discovery
Strengthen Your Organization’s Financial Foundation
Begin with a practical review of your current bookkeeping, reconciliations, account structure, reporting clarity, fund organization, and visible financial concerns.
Learn More About the Financial Health Check